I often get calls from clients asking for help with QBO. Most recently it was “Help – How do I print checks in QuickBooks Online®?” If they have this question, perhaps you do too? Here are 3 easy steps!
Printing checks in QuickBooks Online® (QBO) is a straightforward process that involves setting up your print settings, adding checks to the print queue, and then printing them. Here’s a step-by-step guide to help you through these 3 easy steps:
1. Set Up QuickBooks Online® to Print Checks
Before you begin printing, ensure that your printer and checks are properly aligned:
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Navigate to + New and select Print checks.
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Follow the on-screen instructions to set up your printer and choose your check type—Standard (three checks per page) or Voucher (one check per page with stubs).
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QuickBooks® will save these settings for future use.
2. Add Checks to the Print Queue
When recording a new check:
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Select the Print later checkbox or choose the Print check option. This action adds the check to your print queue, allowing you to print multiple checks simultaneously.
3. Print Checks from the Print Queue
Once your checks are in the queue:
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Click on + New and select Print checks.
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Load your checks into the printer. It’s advisable to perform a test print on plain paper to verify alignment before using actual checks.
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Choose the appropriate checking account from the drop-down menu.
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Enter the starting check number in the Starting check no. field.
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Select the checks you wish to print by checking the boxes next to them.
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Click Preview and print to review the checks.
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If everything appears correct, click Print.
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After printing, confirm the checks printed correctly by selecting Done. If there were issues, choose the option to reprint or keep the checks in the print queue for late.
If you need additional assistance with QuickBooks Online®, please reach out for help!