If you use QuickBooks, check printing is an easy-to-use feature that can make your job easier and your business look more professional. QuickBooks check printing is a simple matter of going to the File menu, selecting Print Forms, and clicking on Checks. However, before you start using QuickBooks check printing, you’ll need a few accountant’s supplies.
Obviously, you’ll need some blank checks. Quickbooks supports three styles of blank checks: Wallet, Standard, and Voucher.
Wallet checks are similar to personal checks as far as size and appearance go. They typically come with three letter size sheet and include a small stub for your records. The stub typically includes: number, date, payee, amount, memo field, and bank account. Standard checks are larger and arrive with three letter size sheet. There’s usually no area for record keeping with standard paper printing. Voucher checks include one letter size page. It’s located either on top, in the middle, or on the bottom of the page. The rest of the page includes room for related information such as payroll data.
When ordering blank checks for QuickBooks check printing, you will need to provide the vendor with your desired number sequence, your bank’s routing number, and your checking account number. Optionally, you can have the vendor print your company’s name, address, phone number, logo, and other details. QuickBooks can print these details for you if you prefer.
Another consideration involves the type of paper your prints will be printed on. Standard blank check paper does not have any anti-fraud features. If you’re concerned about check fraud, you might want to upgrade to pre-printed security checks. Security features vary but may include holograms, hidden text, high resolution borders, colored threads, watermarks, or chemical washes.
At the highest level of the spectrum, you could order blank high security check stock that is NOT pre-printed. This gives you the most security and avoids the issue of having to account for all blank checks with your account information. For example, what happens if preprinted checks get stolen while in transit from the vendor to your business?
However, since your account information, including the blocky font that contains your bank’s routing number and your checking account number, is not preprinted, you will need a special printer capable of printing the required banking codes in a magnetic ink. Check processing equipment reads this MICR font by scanning the check and reading the magnetic ink. With an MICR-compatible printer, you can print your own MICR characters and ensure that your checks will be accepted.
Finally, in addition to blank check stock and an optional MICR printer, you may want to order a notebook, portfolio, box, or other suitable accountant’s supplies to store check stubs and cancelled checks.
With the right supplies such as either pre-printed blank checks or high security blank check stock and an MICR printer, you can use QuickBooks check printing to quickly print professional-looking checks. We’ve had really good luck with Checks For LessIn conclusion, RPPC, Inc. assists entrepreneurial, forward-thinking, business and association managers/owners in Realizing Profitable Potential through Change by providing training and services in the areas of Accounting and Financial Management, specializing in QuickBooks® as the tool of choice. Give us a call at 1.888.536.9690 to see how we can help you improve your bottom line!