What is the difference between Sales Orders and Sales Receipts?
- Are designed to track orders that you have received but not yet shipped
- Do NOT post to any ledger accounts or sales history reports in QuickBooks
- Sales Orders can be turned into either a purchase order or invoice
- Requires you to create an invoice once an order is complete and shipped to track the money that will be due at a later date
- Sales Orders are onlyin the Premier and Enterprise editions of QuickBooks, this feature is not included Pro version.
- These are for immediate sales where payment is received at the same time the sale was made
- Posts immediately to your ledger accounts and sales history when saved
- Cannot be turned into a purchase order or invoice
- Completely bypasses the “receive payment” screen in QuickBooks. The sales receipt records both the sale AND the receipt of the customer payment at the same time
Many businesses use a combination of both of these forms. They use sales orders for products/services/projects that can’t be shipped immediately and use sales receipts for those where there is immediate shipment AND payment.